A CRM & Email System That Follows Up With Customers Automatically
We build an AI-powered system that collects customer data automatically, splits it into segments and sends emails or messages at exactly the right time. No manual follow-up, and no warm lead forgotten.
You Have Customers But No Follow-up
Most sales close on the follow-up, not the first contact. Yet because follow-up is manual in most businesses, the picture looks like this:
Scattered Data
Customer details are scattered across spreadsheets, phones, DMs and notebooks. Nobody can see who is at what stage from one place.
Follow-ups Are Forgotten
The customer you promised to "get back to later" never hears from you. Quotes are sent and forgotten, and the sale goes to a competitor.
One Message for Everyone
New and loyal customers get the same email. Irrelevant content goes unopened and the brand loses value.
The Moment a Customer Signs Up the System Kicks In
Whichever channel the customer arrives from, the same flow runs — with no manual work.
Automatic Collection
Customer data from forms, WhatsApp, ads and events is gathered automatically into a single CRM.
Segmentation
Customers are split into segments automatically by interest, stage and behaviour, so everyone gets the right message.
Automated Flow
Email and message flows — welcome series, post-quote follow-up, win-back — are triggered at the right moment.
Measurement & Optimisation
Opens, clicks and conversions are measured; the best-performing flows are scaled and weaker ones improved.
The Highest-Earning Scenarios
Welcome & Onboarding
New sign-ups receive an automatic welcome series that introduces your brand and builds trust.
- ✦ Automatic welcome series
- ✦ First offer / coupon
- ✦ Expectation setting
Post-Quote Follow-up
Customers who received a quote get automatic reminders at set intervals, so the sale closes before it cools.
- ✦ Timed reminder sequence
- ✦ Team notified on reply
- ✦ Unclosed leads moved to a segment
Win-Back
Long-silent customers are re-engaged automatically with tailored content and offers, waking up a dormant list.
- ✦ Detecting inactive customers
- ✦ Tailored win-back offer
- ✦ List hygiene
What Determines the Price?
We don't sell off-the-shelf packages. The setup changes with your needs; the price is determined by:
CRM Integration
Will it connect to your existing CRM, or will a new structure be built from scratch?
Number of Flows
How many automated email/message flows will be built? The more flows and scenarios, the wider the setup.
Data Sources
How many channels will data come from (forms, WhatsApp, ads, store)?
Sending Volume
Monthly email/message count and list size affect infrastructure cost.
How Many Customers Can't You Follow Up With?
Let's review your existing customer data and follow-up process together, and map out for free where you lose sales and which flows we'd automate.